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Employment


Position Title: Grants & Foundation Coordinator    

Date Posted: April 5, 2017

FLSA:  Part-time Exempt  

Reports To: Chief of Development

Major Responsibilities:

Responsible for identifying, proposing, and applying for grants and foundation awards that will support the mission and operations of the Armory Art Center.

Representative Tasks:

  • Research grant and foundation award opportunities at the local, state, and national level.Establish a grant and foundation award application timeline, ensuring that all grant applications are completed well in advance of due date to ensure accuracy and to allow for any unscheduled interruptions to the grant application process.
  • Complete grant and foundation award applications in a timely and accurate manner to maximize the organization’s ability to receive successful decisions from grantors.
  • Design and manage a grant and foundation procurement database; monitor progress and prepare reports on the status of all pending and/or in-progress grants.
  • Ensure compliance with all grant and foundation awards; in collaboration with Chief Financial Officer, ensure all reporting is completed and filed in an accurate and timely manner.
  • At the direction of the Chief of Development, perform any other fund development initiatives that may be required.


Essential Functions:
Physical Agility
•    Must be able to sit for extended periods of time (1-2 hours)
•    Must be able to use computer screen and keyboard for extended periods of time (30 - 60 minutes)
•    Must be able to lift 5 pounds occasionally in an 8 hour shift
•    Must be able to attend to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
    Mental/Emotional Agility
•    Must be able to work in an environment where constructive feedback from others is encouraged
•    Must be able to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate
•    Must be able to work in collaboration with employees at all levels of the organization
•    Must be able to maintain a calm and composed demeanor and act tactfully and diplomatically    Attendance Requirement
•    10 hours per week during core business hours of 9 AM – 5 PM, Monday – Friday.
•    Remote working opportunities available
•    Occasional evenings and weekends to attend and/or prepare for gallery openings, special programs, community events, donor events.

Minimum Requirements:
Education
•    BS or BA in Management, Business, Nonprofit Management, Marketing, or Education preferred

Experience
•    2-4 years increasingly responsible experience in grant writing, grants management, or similar
•    Demonstrated experience in securing grants  

Special Skills
•    Superior communications skills (written & oral)
•    Ability to demonstrate credibility and trustworthiness to grant making organizations
•    Strong organizational skills
•    Excellent research skills
•    Knowledge of Microsoft applications

OUR COMMITMENT TO DIVERSITY:  The Armory Art Center is committed to attaining excellence through the recruitment of the most qualified candidates available. We welcome qualified candidates representative of all diverse segments of our society to apply for consideration.

Send Resumes to Ellen Vaughan, Chief of Development

Internship


Unpaid internships for college students, recent graduates, and graduate students are available throughout the year on a full or part-time basis. Opportunities may last two months or longer. Academic credit may be arranged for interns at their schools' discretion.

Applicants should follow the standard application procedure. Letters or essays should describe specific areas of interest within the Center, precise dates for the proposed internship, and number of hours per week the applicant is able to work. Applications should be made at least 6 weeks prior to the proposed starting date.

Call for Sculpture Studio Summer Intern

This position involves both administrative and general studio tech tasks. Applicants should be self-motivated, organized, and able to work independently or with a partner. Studio interns will assist with a variety of responsibilities including administrative work such as cataloging material/tool information, doing online research, and inventory of department equipment. Additional responsibilities include studio maintenance, monitoring open studio, helping with renovation projects, and general upkeep. 

This internship is an opportunity to gain experience working with management in a busy art studio and to earn academic course credit dependent on university policy and procedure.

  • Position Starts: Monday May 15, 2017
  • Position ends: Friday August 11 2017
  • Weekly hours: 10-15 hours per week

Schedule: To be determined based on availability and Departmental hours.

Responsibilities:

  • Position involves both administrative and general studio tech tasks.
  • Applicants should be self-motivated, organized and able to work independently or with       a partner.
  • Assist with a variety of responsibilities including administrative work such as cataloging material/ tool information, doing online research, and inventory of equipment. Additional responsibilities include studio maintenance, monitoring open studio, helping with renovation projects and general upkeep.

This internship is an opportunity to gain experience working in a busy art studio and course credit so it is ideal for students. However course credit is dependent on university policy and procedures and it is up to the applicant and university to arrange for processing.

Eligibility:

  • This is a social and busy atmosphere and requires an ability to focus; applicants should be able to work efficiently within the hours stated.
  • Prior experience in an art studio and community center or arts center setting is a plus.
  • Applicants do not have to be sculpture or 3-D artists though it is preferred.
  • Applicants must be comfortable with both deskwork and studio work, which may involve lifting and physical/ dirty work.
  • Applicants should maintain a professional yet friendly attitude with the Armory’s staff, students and volunteers.
  •  Applicants should have experience with the use of Microsoft Office Software as well as conducting result driven research online.

To apply please submit:

  • A letter of interest
  • A resume with the name and contact information of two references.
  • Summer availability (weekly/ monthly-expected time away)
  •  

Send by email to:  tristyn.bustamante@armoryart.org

 

Please send all materials by May 1st Applications will continue to be accepted after this day, however those submitted before 5pm on May 2nd will be given primary consideration. 

 

INTERN/VOLUNTEER POSITIONS FOR MARKETING


PUBLIC RELATIONS COORDINATOR

Position:

  • Brainstorms and collaborates with Director of Marketing on PR strategy and execution
  • Compose effective press releases
  • Photograph event and people, recording names, upload to social media, store files on dropbox or server
  • Assist in delivery of public relations when needed
  • Interviewing for quotes
  • Scheduling best time for communication delivery

RequirementsAttention to detail, keen writing abilities (grammar, spelling, style), knowledge of local media outlets, enthusiasm and creativity, a self-starter who enjoys collaborating with others.

To apply: Forward your resume to The Armory Art Center, 1700 Parker Avenue, West Palm Beach, FL 33401. Att: Jeanne Martin, Director of Marketing or email to jeanne.martin@armoryart.org

 
SOCIAL MEDIA COORDINATOR

Position:   

  • Brainstorm with Director of Marketing on strategy
  • Composes effective entries for social media
  • Builds audience on existing platforms and explore new platforms
  • Compose reports of insights and trending in easy-to-understand formats
  • Suggest and/or implement improvements to platform interface i.e: simple URLs, scanner codes
  • Post blog/advertorial or article entries from editor/writers/instructors/staff
  • Photograph events and people, recording names, upload to social media, store files on dropbox or server
  • Assist in delivery of public relations when needed
  • Solicits entries from faculty and encourages participations on sites from existing and potential students/donors
  • Finds ways to “go viral” with exceptional entries by distributing to people/groups with large networks

Requirements: Attention to detail, a good eye for composition and light with photography, familiarity with major social network and/or willingness to learn more about them, enthusiasm and creativity, a self-starter, who enjoys collaborating with others.

To apply: Forward your resume to The Armory Art Center, 1700 Parker Avenue, West Palm Beach, FL 33401. Att: Jeanne Martin, Director of Marketing or email to jeanne.martin@armoryart.org

 
WEBSITE ADMINISTRATIVE ASSISTANT

Position:

  • Brainstorms and collaborates with Director of Marketing on potential improvements
  • Photos: size for the web, add alternate text, links
  • Clean out excess, unused photos, and files from uploads in CMS
  • SEO: Writes effective page descriptions, suggests and implements improvements to improve organic listings
  • Pull reports and package for presentations making data simple to understand

Requirements: Attention to detail, patient and thorough, good design sense, knowledge of HTML and CSS. Other scripting languages may be a plus. A self-starter who enjoys collaborating and willingness to take direction.

To apply: Forward your resume to The Armory Art Center, 1700 Parker Avenue, West Palm Beach, FL 33401. Att: Jeanne Martin, Director of Marketing or email to jeanne.martin@armoryart.org

 
EMAIL NEWSLETTER ASSISTANT

  •     Collaborates with Marketing Director for content on email newsletters
  •     Builds email newsletters in templates. Size photos, add links, etc.
  •     Test email blasts in major email clients: google, yahoo, AOL, and outlook. Refine as needed.
  •     Monitors response and compiles easy-to-understand reports

Requirements: Attention to detail, patient and thorough, good design sense, knowledge of HTML and CSS. Other scripting language a plus, a self-starter who enjoys collaborating and takes direction when given.

To apply: Forward your resume to The Armory Art Center, 1700 Parker Avenue, West Palm Beach, FL 33401. Att: Jeanne Martin, Director of Marketing or email to jeanne.martin@armoryart.org

 

GRAPHIC DESIGN (PRINT AND ONLINE)

  •     Collaborates with Marketing Director on design and production of printed material, signage, etc.
  •     Designs splash pages, web pages and email blasts

Requirements: Attention to detail, good design sense, willingness to follow direction. Experience with Adobe Indesign, Illustrator and Photoshop.

To apply: Forward your resume to The Armory Art Center, 1700 Parker Avenue, West Palm Beach, FL 33401. Att: Jeanne Martin, Director of Marketing or email to jeanne.martin@armoryart.org

 

MULTIMEDIA ASSISTANT

Position:

  • Brainstorm on content with Director of Marketing for shows in presentation software such as Powerpoint and :30 videos for the website and social media
  • Create storyboards
  • Film, edit videos
  • Create presentations by collecting images and compiling.
  • Follows director to ensure brand standards for Armory

Requirements: Ability to shoot and edit video

To apply: Forward your resume to The Armory Art Center, 1700 Parker Avenue, West Palm Beach, FL 33401. Att: Jeanne Martin, Director of Marketing or email to jeanne.martin@armoryart.org

 
COPYWRITER/EDITOR

  •     Writes effective copy for ads, advertorial, press releases, flyer, posters
  •     Writes and/or edits and proofs copy
  •     Writes copy for email blasts, splash pages
  •     Writes educational copy to be distributed on Linkedin, trade bulletin boards and print publications

Requirements: Attention to detail, excellent use of written English language, willingness to collaborate with others and follow direction. MS word, online posting experience a plus.

To apply: Forward your resume to The Armory Art Center, 1700 Parker Avenue, West Palm Beach, FL 33401. Att: Jeanne Martin, Director of Marketing or email to jeanne.martin@armoryart.org

 
GALLERY SERVICES INTERN DESCRIPTION

The Gallery Services internship is geared towards third and fourth-year college students and graduate students, working on relevant degrees, who have a passion for the arts. It is a training program that provides hands-on experience in all aspects of gallery management. Interns work with gallery staff in art objects management, curating, education, exhibition design and preparation, customer service relations, event planning, volunteer services and general administration.

 

Application Process

A typed application should include the following:

  • Application Form (PDF) below. Please download, print, and complete this application form and include it with the rest of the application materials.
  • Full resumé of education and employment
  • Two academic recommendations
  • An essay or cover letter (maximum 500 words) describing your career goals, interest in performing arts work, and reasons for applying

After an initial review of the applications, a small number of students will be invited for an interview at the Center. Applicants will not be accepted without a personal interview. Interviews for volunteer positions are conducted throughout the year.

CLICK HERE TO DOWNLOAD YOUR APPLICATION

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Volunteer


Thank you for your interest in serving as an Armory Art Center volunteer.  We welcome students who require service hours for school, and community members who have an interest in sharing their love of art with others. Following is a list of volunteer opportunities at The Armory. We will meet with you to assess your interests and match them with our needs. You will then receive specific details and training for the areas in which you will serve.

To find out how you can become a part of The Armory community, please contact Liza Niles at liza.niles@armoryart.org

Volunteer application
 
Art Studio Assistants:

Working with department directors by assisting with general needs required in one or more of the following departments: sculpture, ceramics, jewelry/metalsmithing, glass, fibers, printmaking, drawing, painting, photography, and digital media.

Special Events Crew:

greeting guests, taking admission fees, serving food and beverage, taking surveys
 
Armory Ambassador:

representing the Armory at community events, ie: Artigras and Clematis by Night
 
Classroom Assistant:

assisting instructors during studio art classes (Youth Department Only), organizing classrooms and supply rooms
 
Art Docent:

leading guided tours through galleries and studios
 
Exhibition Assistant:

accepting and installing work on arrival, taking down and distributing work at finale of exhibitions
 
Guest Services/Receptionist:

answering incoming calls, directing visitors through galleries and to studios, monitoring guest activity in the galleries and gift shop, taking surveys

 
Office Assistant:

data processing, letter campaigns, filing

 
Opening Reception Crew:

greeting guests, taking admission fees, taking surveys, serving food and beverage

 
Surveyor:

taking surveys of Armory students and guests during Armory classes and events

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